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  • Human Resource Generalist I

    Posted Date 3 days ago(1/14/2019 11:58 AM)
    Job ID
    # of Openings
    Human Resources
    Regular Full-Time
    8:00AM - 4:30PM MON-FRI
    Zip Code
  • Overview

    The Human Resource Generalist I is responsible for performing HR-related duties on a professional level and works closely with senior HR management in supporting departmental  functions. This position carries out responsibilities in the following functional areas: payroll support, HRIS support, benefits administration, employee relations, training, tracking, reporting, onboarding, policy implementation, recruitment, affirmative action and employment law compliance.





    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    1. Performs accurate and timely data entry into the DGP payroll/HRIS system and KRONOS timekeeping system.
    2. Completes all internal and external processes related to reporting and setting up new hires (SS# verification/ E-Verify, Virginia New Hire reporting, Verification of Nursing License, 90-day reviews, etc.).
    3. Performs audits of the GreatPlains and KRONOS databases to insure consistency and accuracy, participating in all upgrades and testing.
    4. Trains all new hires on the use of KRONOS and registers hourly employees for biometric clocking in and out.
    5. On a bi-weekly basis reviews the KRONOS timekeeping records in preparation for payroll to insure accurate hours have been entered.
    6. Verifies and maintains records of all required staff licenses/certificates (Nursing, Occupational and Physical Therapy, Food Service, etc.). Notifies management of impending expiration dates or licensure issues.
    7. Maintains all active and inactive employee files according to SMH criteria, including maintaining a file on vested and retired employees, and destroying inactive files after seven years.
    8. Completes verbal and written requests for verification of employment in an accurate and timely manner, complying with SMH guidelines for confidentiality/privacy as needed.
    9. Performs benefits administration, including claims resolution, inputting benefits, change reporting and communicating benefits information to employees.
    10. Assists with recruitment as needed for all exempt and nonexempt personnel, students and temporary employees;
    11. Supports new-employee onboarding functions to include Background checks, reference checks, Drug Screens, etc.
    12. Runs reports and updates managers regarding past due 90-day evaluations and annual performance evaluations.
    13. Functions as back-up staffing for the main Receptionist desk/area, greeting all visitors, assisting them with the Lobbyguard system; directs visitors to the proper area, if needed. When working at the front desk:
      • Utilizes a multi-line phone console to answer incoming phone calls promptly and forwards them as appropriate.
      • Enforces SMH’s policy regarding incoming phone calls.
      • Checks restriction book for authorized visits.
    14. Provides general administrative and secretarial support to the Director of Human Resources, as well as other departments on an as-needed basis.
    15. Creates and runs reports for managers from payroll and timekeeping systems.
    16. Works with the Business Office, Accounting, and Payroll on a variety of HR/PR issues.
    17. Maintains compliance with federal, state and local employment and benefits laws and regulations.
    18. Performs other related duties as assigned by Manager.




    1. Complies with attendance and punctuality policies              
    2. Works well with others
    3. Is respectful and courteous to other staff, vendors and visitors
    4. Maintains neutrality in all employee interactions                                                    
    5. Uses time appropriately                    
    6. Attire is appropriate for job  
    7. Follows instructions with a positive attitude 
    8. Complies with all policies and procedures


    1.Competent in use of Microsoft Office Word and Excel

    2.Able to operate commonly used office equipment.



    1. Consultation.  
    2. Ethical Practice.
    3. Global & Cultural Awareness.
    4. HR Expertise.
    5. Relationship Management.

     Supervisory Responsibility

    This position has no direct supervisory responsibilities, but does serve as a coach and mentor for other positions in the organization.


    Work Environment

    This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers and smartphones.


    Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files (generally no more than 35 pounds), open filing cabinets and bend or stand on a stool as necessary.


    Position Type/Expected Hours of Work

    This is a full-time position. Days and hours of work are Monday through Friday with standard office hours. Occasional evening and weekend work may be required as job duties demand.



    Little to no travel is expected for this position.


    Required Education and Experience

    A bachelor's degree and one to three years of  HR experience, High Schol Diploma or GED Equivalent with 5 years of experience in the HR field, or any similar combination of education and experience. Three years working with payroll, timekeeping systems, benefit administration, and/or general experience in a Human Resources office






    8:00AM - 4:30PM MON-FRI


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