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  • Human Resource: Payroll & Benefits Specialist

    Posted Date 5 days ago(11/8/2018 1:42 PM)
    Job ID
    2018-1266
    # of Openings
    1
    Category
    Human Resources
    Type
    Regular Full-Time
    Schedule
    8:00AM - 4:30PM MON-FRI
    Location
    US-VA-Norfolk
    Zip Code
    23502
  • Overview

    The Human Resource: Payroll & Benefits Specialist will support the day-to-day operations of our Payroll, Benefits and HRIS Systems. This position is responsible for assisiting with the administration with the HRIS, Kronos timekeeping system and benefits (including medical, dental, vision, life insurance). This position requires the ability to meet weekly deadlines, understand HR procedures, Benefits and Payroll processes to generate payroll, troubleshoot problems and handle special requests from employees and managers.

          

     

    Responsibilities

    RESPONSIBILITIES:

    1. Performs accurate and timely data entry into the DGP payroll/HRIS system and KRONOS timekeeping system.
    2. Completes all internal and external processes related to reporting and setting up new hires (SS# verification, Va. New Hire reporting, 90-day reviews, etc.).
    3. Creates and runs reports for managers from payroll and timekeeping systems.
    4. Performs audits of the GreatPlains and KRONOS databases to insure consistency and accuracy, participating in all upgrades and testing.
    5. Trains all new hires on the use of KRONOS and registers hourly employees for biometric clocking in and out.
    6. On a bi-weekly basis reviews the KRONOS timekeeping records in preparation for payroll to insure accurate hours have been entered.
    7. Verifies and maintains records of all required staff licenses/certificates (Nursing, Occupational and Physical Therapy, Food Service, etc.). Notifies management of impending expiration dates or licensure issues.
    8. Maintains all active and inactive employee files according to SMH criteria, including maintaining a file on vested and retired employees, and destroying inactive files after seven years.
    9. Completes requests for verification of employment in an accurate and timely manner, complying with SMH guidelines for confidentiality/privacy as needed.
    10. Runs reports and updates managers regarding past due 90-day evaluations and annual performance evaluations.
    11. Ensures the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information.
    12. Assists with new-hire orientations.
    13. Performs quality checks of benefits-related data.
    14. Assists employees regarding benefits claim issues and plan changes.
    15. Functions as back-up staffing for the main Receptionist desk/area, greeting all visitors, assisting them with the Lobbyguard system; directs visitors to the proper area, if needed. When working at the front desk:
      • Utilizes a multi-line phone console to answer incoming phone calls promptly and forwards them as appropriate.
      • Enforces SMH’s policy regarding incoming phone calls.
      • Checks restriction book for authorized visits.
    16. Provides general administrative support to the Human Resources Department, as well as other departments on an as-needed basis.
    17. Works with the Business Office, Accounting, and Payroll on a variety of HR/PR issues.
    18. Performs other related duties as assigned.

       

     

    Qualifications

    CONDUCT:

    1. Complies with attendance and punctuality policies                 
    2. Works well with others                                                       
    3. Uses time appropriately                 
    4. Attire is appropriate for job 
    5. Is respectful and courteous to other staff and visitors  
    6. Follows instructions with a positive attitude      
    7. Complies with all policies and procedures        

     

     

    REQUIREMENTS:

     

    1. Must be able to sit, stand and walk for variable lengths of time.
    2. Must be able to lift up to thirty five (35) pounds independently.
    3. Ability to effectively communicate with all levles of organization
    4. Must wear approved attire for this position (refer to dress code policy) and wear company-issued ID badge at all times.

     

    EDUCATION/ EXPERIENCE:

     

    Education:  

    • High school diploma or GED
    • Equivalent of 2 yrs. post-high-school study
    • 3 yrs. working with payroll, timekeeping systems, benefit administration. General experience in a Human Resources department preferred.

     

    Skills:

    • Competent in use of Microsoft Office Word and Excel
    • Able to operate commonly used office equipment.
    • Expereince with Kronos a plus

     

     

    Schedule

    8:00AM - 4:30PM MON-FRI

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