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H. R. Asst./H.R.I.S. Specialist

H. R. Asst./H.R.I.S. Specialist

Job ID 
# of Openings 
Posted Date 
Human Resources
Regular Full-Time
8:00AM - 4:30PM MON-FRI
Zip Code 

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       The HR Assistant/HRIS Specialist is responsible for maintaining accurate demographic and personnel data in hard copy files and in the payroll and Kronos timekeeping systems.  Incumbent provides information and customer service to the Home's employees and works closely with the payroll processor and the business office manager.  Produces payroll and timekeeping reports when requested.





  1. Performs accurate and timely data entry into the DGP payroll/HRIS system and KRONOS timekeeping system.
  2. Completes all internal and external processes related to reporting and setting up new hires (SS# verification, Va. New Hire reporting, 90-day reviews, etc.).
  3. Creates and runs reports for managers from payroll and timekeeping systems.
  4. Performs audits of the GreatPlains and KRONOS databases to insure consistency and accuracy, participating in all upgrades and testing.
  5. Registers all new hourly employees for biometric clocking in and out on the KRONOS timekeeping system; also trains all new managers regarding their responsibility to approve or disapprove time clocked by their direct reports. On a bi-weekly basis reviews the KRONOS timekeeping records in preparation for payroll to insure accurate hours have been entered.
  6. Verifies and maintains records of all required staff licenses/certificates (Nursing, Occupational and Physical Therapy, Food Service, etc.). Notifies management of impending expiration dates or licensure issues.
  7. Maintains all active and inactive employee files according to SMH criteria, including maintaining a file on vested and retired employees, and destroying inactive and unvested files after seven years.
  8. Completes requests for verification of employment in an accurate and timely manner, complying with SMH guidelines for confidentiality/privacy as needed.

           9.  Runs reports and updates managers regarding past due 90-day evaluations and annual performance evaluations. Utilizes a multi-line phone console to answer incoming phone calls promptly and forwards them as appropriate.               


         10.  Functions as back-up staffing for the main Receptionist desk/area, greeting all visitors, assisting them with the Lobbyguard system; directs visitors to the proper area, if needed. When working at the front desk:


             Enforces SMH’s policy regarding incoming phone calls for employees who are on the clock.

             Checks restriction book for authorized visitors. 


        11. Provides general administrative and secretarial support to the Director of Human Resources, as well as other departments on an as-needed basis.

12. Works with the Business Office, Accounting, and Payroll on a variety of HR/PR issues.

13.Performs other related duties as assigned.



  1. Complies with attendance and punctuality policies                
  2. Works well with others                                              
  3. Uses time appropriately              
  4. Attire is appropriate for job
  5. Is respectful and courteous to other staff and visitors 
  6. Follows instructions with a positive attitude      
  7. Complies with all policies and procedures        





  1. Must be able to sit, stand and walk for variable lengths of time.
  2. Must be able to lift up to thirty five (35) pounds independently.
  3. Must wear approved attire for this position (refer to dress code policy) and wear company-issued ID badge at all times.





  • High school diploma preferred
  • Equivalent of 2 yrs. post-high-school study preferred
  • 3 yrs. working with payroll, timekeeping systems, benefit administration, and/or general experience in a Human Resources office
  • Accuracy of data processed is requiredCompetent in use of Microsoft Office Word and Excel



8:00AM - 4:30PM MON-FRI