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Health Information Management Scanner

Health Information Management Scanner

Job ID 
# of Openings 
Posted Date 
Medical Records
Regular Full-Time
8:00AM - 4:30PM MON-FRI
Zip Code 

More information about this job



The Health Information Management Scanner is charged with the responsibility of providing timely, accurate and accessible Electronic Health Record (EHR) to authorized personnel by scanning medical records/Protected Health Information (PHI) in Sigmacare and the Cloud. Work is performed under the general supervision of the Health Information Management Manager or designated person in charge, who provides instructions on new or changed procedures.



  1. Perform duties related to the receipt, preparation, scanning, indexing, and destruction of  Protected Health Information (PHI).  Sorts loose health record documents daily and scan  accordingly on a timely basis within established guidelines.
  2. Scan documents into the electronic document management system format utilizing established process in a timely manner within 24 hours or receipt in the Health Information Management Department, to ensure that information becomes available for individual care.
  3. Perform quality control to ensure confidentiality, integrity, completeness, legibility of scanned individual health records and compliance with St. Mary’s Home policies and procedures.
  4. Responsible for tracking, retrieving and performing follow-up activities on health records.
  5. Process and prepare documents for individual discharge from St. Mary’s Home according to policies and procedures.
  6. After the scanning and indexing process is complete, the incumbent will confirm information interchange by communicating with the Health Information Management Manager.
  7. Inspect the equipment, structures, or materials to identify the cause of errors or other problems or defects and reports them accordingly to the Information Systems (IT) Department.
  8. Use relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
  9. Must be flexible in order to undertake a variety of miscellaneous duties and perform other job functions as assigned by the Health Information Management Manager.




        In addition to specifics listed below, incumbent must demonstrate respect and courtesy towards the individuals served here, family members, guest, vendors and co-


     1.  Complies with all St. Mary’s Home policies and procedures.

     2.  Relates well with co-workers, other staff and healthcare staff.

     3.  Uses time appropriately.

     4.  Is respectful and courteous to others.

     5.  Complies with departmental dress code. (refer to dress code policy), and must  wear company-issued ID badge at all time. 

     6.  Adheres to the Attendance and Punctuality police with regard to unscheduled absences and tardiness.   



1.  High School Graduate or equivalent.

2.  One (1) year of experience working in the healthcare, information technology, or business field; medical records experience a plus. 


3.  Familiar with Medical Terminology and Anatomy preferred.


4.  Competency in using computers and computer applications is highly desirable.


5.  Knowledgeable in Health Insurance Portability and Accountability Act (HIPAA), Privacy and Security Rules.


6.  Good analytical skills with attention to detail.


7.  Good communication and organizational skills with ability to prioritize tasks.


8.  Good verbal/written skills and ability to manipulate paper with hands.


9.  Familiar with medical terms and identification of medical reports through medical terminology.


10.Computer data entry, filing, spelling and telephone skills.


11.Ability to plan work flow, implement appropriate actions, and work independently.


12.Knowledge of multiple systems and current computer technology regarding imaging and scanning applications.


13.Conscientious regarding the confidentiality and aware of confidentiality guidelines of the material that will be handled.


  1. Must have normal or corrected vision in order to read the necessary materials, reports, charts, and individual’s medical record numbers. Ability to concentrate and maintain accuracy.
  2. Must demonstrate ability to perform tasks that require hand-eye coordination such as keyboard skills and manual dexterity with the ability to operate office equipment.
  3. Frequently required to retrieve stacks of medical record loose reports weighing up to 35 pounds.
  4. Occasional bending, stooping, kneeling, crouching, and reaching.
  5. Must be able to tolerate variable amounts of sedentary activity, standing and/or walking.



8:00AM - 4:30PM MON-FRI